The Retainer Opportunity: Why We Need Automated Billing
Signing retainer clients is the best way to secure recurring revenue. But creating the same monthly invoice for $5,000, sending it to the client, and following up on payments is a chore. Automating this process with recurring invoice software keeps billing on time and secures your cash flow.
The problem is manual entry. If you manage 10 retainer contracts and create invoices manually, it is easy to forget to bill or make errors. Automating invoices ensures they are sent on time, every time, reducing payment delays.
To learn how to handle international billing, check our guide on multi-currency invoicing. Additionally, for overall financial management, review our guide on managing project finances.
3 Steps to Automate Retainer Invoicing
- Setup: Select the client, set the billing amount, and choose the currency.
- Intervals: Set the billing frequency (e.g. Monthly, Weekly) and the start date.
- Action: Choose to save as a draft for review or send automatically.
Invoicing Efficiency Comparison
| Billing Element | Manual Invoicing | Automated Invoicing (Fintasko) |
|---|---|---|
| Creation Time | 10–15 minutes per invoice, every month. | 0 minutes; auto-generates on schedule. |
| Payment Reminders | PM must manually email client for overdue invoices. | Automated email warnings sent to client. |
| Error Protection | High risk of typing errors or wrong amounts. | Values are locked from contract templates. |
Frequently Asked Questions
Can we edit a recurring invoice after it is scheduled?
Yes, users can pause schedules, modify the billable amount, or edit draft invoices before they are sent.
Does Fintasko send PDF invoices to clients?
Yes, the system auto-generates PDF invoices and emails them directly to the client's billing contact.
How does automated billing improve cash flow?
It ensures invoices are sent on time, reducing the time between work completion and client payment.